MODERATORS

Download Moderator Instructions

Download Moderator contact list

Prior to the Conference:

The presenters have been sent separate instructions but you can take this coming week to make sure they are comfortable and know what to expect. Example email text is provided at the end of these instructions.

Presenters’ complete abstract and bio is available here. THIS IS THE ONLY PLACE YOU CAN FIND PRESENTER BIOGRAPHIES: Complete Program including abstracts and bios.                    

Choose Show Presentations/Show Abstracts/Show Metadata. The presenting author’s name is underlined. Email addresses are furnished on the separate xlsx file.

1. As part of your contact with the presenters you should also:
1. Familiarize yourself with your presenters and their abstracts at the link noted above
2. Print the abstracts/biographies provided online and prepare to bring them to the conference with you. You may modify the provided biography per any conversations you have with the presenters and to fit the occasion if necessary.
2. Recruit a room monitor for your session that will remain in the back of the room and stamp CEU forms. We are continuing with PAPER CEU forms this year, so a room monitor will be required.
3. Read through the abstracts for your presentations and make notes for questions that you could ask to encour- age additional discussion if the presentation does not use up the allotted 45 minutes

 Prior to the Session:

1.  Pick up (at the registration desk) a USB thumb drive to collect presentations and a CEU attendance stamp.
2. Visit the room before your session and verify that the audio-visual equipment needed by your presenters is present and operational (laptop computer, projector, laser pointer, etc.). This will be set up in your session room when you arrive there.

At the Start of the Session:

Acknowledge the sponsor for the Session if there is one. If your session is sponsored, the sponsor is shown on the physical signage at the door and it is shown in the pull-out schedule in the printed program.

During the Session:

1. Assist each presenter in loading his or her presentation onto the desktop of the furnished laptop. (This is the easiest way to collect the presentations. At the end of all the presentations you can then copy all the files from the desktop onto the furnished USB drive.)
2. Before each presentation:
1. Introduce yourself to the attendees. If you are a committee member on a committee that is relevant to the topic being presented, mention that in your introduction and offer to answer any questions about being on a PNCWA committee at the end of the Session.
2. Acknowledge (again) the sponsor for the Session if there is one. If your session is sponsored, the sponsor is shown on the physical signage at the door and it is shown in the pull-out schedule in the printed program.
3. Encourage attendees to use available room space efficiently. Some rooms may be crowded and you may need to ask people to fill in the seats away from the aisles first, so others can more easily fill in remaining seats.
4. Announce that CEU sheets need to be given to the room monitor so that they can be stamped during the presentation. The stamped CEU sheets can be picked up after the presentation or session.
5. Introduce the presenter. The presenter can be introduced by reading all or a portion of their biography (which you printed out before leaving for the conference and discussed with the presenter via email or just before the presentation).
3. Keep the sessions on schedule: Sessions have 45-minute presentations; this is up to 5 minutes for set-up and introduction, 35-40 minutes for the presentation and 5 minutes for questions. You may have to step in and interrupt question and answer sessions but the following presenters and attendees will appreciate it. Alternately, if a presenter has finished early and there are no questions to take up the remaining time, we ask that you keep the presenter and attendees engaged and encourage discussion until the full 45 minutes has been used.
4. Acknowledge the sponsor again at the end of the session.